Maintaining and organizing Fleet vehicles, field personnel or other resources is impossible without a reliable centralized system available at all levels of the enterprise. Fortunately these systems do exist and are called fleet management applications or vehicle tracking systems. There are a variety of options available and these have been developed to deal with all aspects of managing and maintaining a fleet in addition to employees and job dispatching. Each includes a raft of features and capabilities which makes it hard to pick a solution.
There are many companies providing vehicle tracking and fleet management software solutions. These fall into two kinds of system, on the internet or locally installed applications. Online systems are often a web-based or in the cloud. They are accessed using a web interface or web browser where as a locally installed system is installed on a local computer. The pros and cons to those two systems are minimal and return to I.T infrastructure already being used by the business. If a company has an existing database to handle sections of the company then this information might have to be obtained by fleet management software, which might require a locally installed alternative. What features or capabilities make fleet management applications a fantastic investment for a company?
Centralized Data Storage
Having all information in one Place is vital for organization of all aspects of a company. All good solutions permit the input and storage of automobile information like support, M.O.T and street tax records. Driver records like driving credentials, medical conditions and endorsements may also be entered on to the system. Important vehicle and driver files can be scanned and easily retrieved when required.
Vehicle Service Reminders, Alerts and Direction
One really useful aspect of fleet market is the ability to set reminders or alarms for vehicle servicing, M.O.T or road tax due dates. Personnel can upgrade the status of vehicle drivers and repairs can record any vehicle flaws when completing daily checks.
Vehicle Tracking with GPS
An important feature when picking on a fleet management solution is the ability to understand where vehicles or personnel can be found or where they have been. Vehicle monitoring is usually accomplished with the installation of a small device in the car or in the event of assets or personnel a little device can be carried in a pocket or attached. Once setup it is possible to observe vehicles, people and resources in real time on maps. Knowing where all the company assets are allows the fleet manager or transfer dispatcher to assign the ideal asset to the right location.